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Ensure Strict Compliance

Compliance

Basic Philosophy

The Nichirei Group, in accordance with the Group’s Management Principles and Code of Conduct, complies with laws and regulations, refrains from dishonest or antisocial corporate activities, and is committed to fair corporate activities befitting a public organ of society.
In April 2014, Nichirei established a single international version of its Code of Conduct, designed to strengthen corporate governance for the entire Group and to better ensure legal compliance and ethical business activities. The revision included addition of “respect for human rights” as the top priority, derived in part from the Ten Principles in the four areas of the UN Global Compact. Principles on preventing corruption, judged to be important from the standpoint of global compliance, were also incorporated, including the prohibition of insider trading, and involvement in, or dealings with, antisocial forces.
In addition, the Group has established the Nichirei Group Sustainable Supply Chain Policy, which includes matters on compliance, fair trading, and human rights. The Group procures products and services in accordance with this policy, and asks suppliers to assent to and cooperate in complying with it.

Code of Conduct
Nichirei Group Code of Conduct (Table of Contents, revised April 2014)
1. Compliance with laws and regulations concerning respect for human rights and labor
2. Environmental protection
3. Compliance with laws and regulations, and internal regulations
4. Management and preservation of the Company’s property
5. Prohibition of personal use of Company property
6. Prohibition of insider trading
7. Ensuring the reliability of financial information
8. Management and use of information
9. Prohibition of personal acts conflicting with the Company’s interests
10. Prohibition of unfair benefits given to, or received from, public officers or business partners
11. Prohibition of involvement in, or trade with, antisocial forces
12. Compliance with, reporting of, and consultations concerning, code of conduct
Nicihrei Corporation, Strategic Planning, Nichirei Corporation, Quality Assurance Division, Nichirei Corporation, Technology Management, Nichirei Corporation, Corporate Internal Audit, Nichirei Corporation, Corporate Supervise, Nichirei Corporation, Legal Affairs, Nichirei Corporation, Human Resources Strategy & General Affairs, Nichirei Corporation, Finance & Investor Relations, Nichirei Corporation, Accounting & Tax, Nichirei Corporation, Public Relations, Nichirei Foods Inc., Nichirei Fresh Inc., Nichirei Logistics Group Inc., Nichirei Biosciences Inc., Hitachi Foods & Logistics Systems,Inc., NIchirei Bisiness Partners .inc

Management System

Strengthening and Ensuring Compliance Awareness

The internal regulations of the Nichirei Group clarify the rules necessary for a Group company to be managed in a systematic and effective manner. They are indispensable for the governance and internal controls of the company. Accordingly, all people working for the Nichirei Group must properly understand and comply with them. Based on this line of thinking, compliance and anti-corruption initiatives are implemented company-wide, while the Board of Directors oversees compliance with the Code of Conduct.
 Specifically, to ensure that all employees comply with laws, regulations and Nichirei’s articles of incorporation, and act in keeping with corporate ethics, Nichirei has formulated and distributes a Code of Conduct along with a collection of examples of how the code is to be applied. Moreover, so that the principles and systems of compliance management contained in the Code of Conduct and so on better permeate within the company, employees and new recruits are provided training using a collection of examples on the Code of Conduct. By learning about the Code of Conduct based on concrete examples, the aim is to educate and raise awareness for compliance among existing and new employees.

Internal Whistleblower Hotline and Consultation Service

Whistleblowing and consultation systems have been introduced allowing employees to report, or seek advice on, actions that all kinds of corruption such as violate laws or internal regulations, or that are ethically questionable. In FY2016, Nichirei revised its whistleblowing system in response to the requirements of Japan’s new Corporate Governance Code, establishing “a point of contact that is independent of management.” To raise awareness for the systems, Nichirei created and distributed promotional posters for its workplaces and reminder cards for employees.
Over the past three years, an increasing number of reported cases have involved workplace disputes and harassment. In accordance with Company policy, all reports received are relayed to top management by the administration office, which also conducts an investigation to confirm the facts, implements corrective measures, and provides feedback to the person who made the report (when not reported anonymously). Anonymity is preserved to protect the identity of the person reporting, while the process is carefully managed to ensure there is no retaliation against, or adverse treatment of, those who are the subject of complaints.
The persons in charge of whistle-blowing attend education and other training related to harassment, etc. by specialists every year in an effort to improve responsiveness. In addition, all superiors and managers in the workplace who are in a position to receive consultation from their subordinates attend the compliance awareness study session described below. By conducting regular training every year and increasing the number of students, we are working to improve our group-wide harassment response capabilities.

Number of Whistleblowing Cases, by Type
  Mistreatment Workplace Disputes Harassment Compliance-related Breaches Other Consultations Total
FY2015 0 5 4 0 0 9
FY2016 0 0 7 2 4 13
FY2017 6 2 7 1 4 20
FY2018 6 11 12 3 3 35
FY2019 6 2 1 1 2 12
Nicihrei Corporation, Strategic Planning, Nichirei Corporation, Quality Assurance Division, Nichirei Corporation, Technology Management, Nichirei Corporation, Corporate Internal Audit, Nichirei Corporation, Corporate Supervise, Nichirei Corporation, Legal Affairs, Nichirei Corporation, Human Resources Strategy & General Affairs, Nichirei Corporation, Finance & Investor Relations, Nichirei Corporation, Accounting & Tax, Nichirei Corporation, Public Relations, Nichirei Foods Inc., Nichirei Fresh Inc., Nichirei Logistics Group Inc., Nichirei Biosciences Inc., Hitachi Foods & Logistics Systems,Inc., NIchirei Bisiness Partners .inc

Educating Employees about the Code of Conduct to Ensure Compliance

The Nichirei Group seeks to endure and develop as a company that enjoys the confidence of society, based on the high ethical standards of its officers and employees. To foster a sense of ethics in each and every employee, the Code of Conduct has been included in the employee handbook, along with the Group Management Principles, so that employees can check them at any time. In addition, a guidebook on the use of social media has been distributed to all employees, and a monthly series of case studies related to the Code of Conduct is published on the Group’s intranet in a clever format that is easy to read and understand.
Seminars are organized for section managers from all relevant departments in order to raise their awareness of the need for compliance. A total of 898 people participated in 33 seminars held in FY2017–FY2019. The seminars are held for two hours, per person, per year. The seminars were designed to reaffirm the significance of, and need for, compliance, as well as to review the Group’s compliance-related policies. During training, participants examined their role as group leaders in ensuring and promoting compliance, including the prevention of harassment.
In addition, the Nichirei Group has been offering e-learning sessions to educate and train employees, based on its in-house educational rules. The Nichirei Group is committed to continue providing compliance training.

E-learning Training Sessions Conducted in FY2019
  E-learning Topic Eligible Participants Actual Participants Participation Rate
1 Harassment 5,356 5,166 96.5%
2 Quality Assuarance 5,308 5,178 97.6%
3 Health Literacy 5,320 4,988 93.8%
4 Personal Information Protection Act 5,311 4,973 93.6%
5 Intellectual Property 5,308 5,037 94.9%
6 Competition law; bribery and corruption prevention 5,308 5,005 94.3%
7 Internal Whistleblowing & Consultation System 5,256 4,901 93.2%
8 Internal Controls 5,247 5,080 96.8%
9 Environment 5,234 5,016 95.8%
10 Information Security 5,214 5,115 98.1%
Nicihrei Corporation, Strategic Planning, Nichirei Corporation, Quality Assurance Division, Nichirei Corporation, Technology Management, Nichirei Corporation, Corporate Internal Audit, Nichirei Corporation, Corporate Supervise, Nichirei Corporation, Legal Affairs, Nichirei Corporation, Human Resources Strategy & General Affairs, Nichirei Corporation, Finance & Investor Relations, Nichirei Corporation, Accounting & Tax, Nichirei Corporation, Public Relations, Nichirei Foods Inc., Nichirei Fresh Inc., Nichirei Logistics Group Inc., Nichirei Biosciences Inc., Hitachi Foods & Logistics Systems,Inc., NIchirei Bisiness Partners .inc

Bribery and Corruption

During FY2019, no employees were penalized for bribery or other acts of corruption. Moreover, no payments were made for fines relating to bribery or other acts of corruption.

Nicihrei Corporation, Strategic Planning, Nichirei Corporation, Quality Assurance Division, Nichirei Corporation, Technology Management, Nichirei Corporation, Corporate Internal Audit, Nichirei Corporation, Corporate Supervise, Nichirei Corporation, Legal Affairs, Nichirei Corporation, Human Resources Strategy & General Affairs, Nichirei Corporation, Finance & Investor Relations, Nichirei Corporation, Accounting & Tax, Nichirei Corporation, Public Relations, Nichirei Foods Inc., Nichirei Fresh Inc., Nichirei Logistics Group Inc., Nichirei Biosciences Inc., Hitachi Foods & Logistics Systems,Inc., NIchirei Bisiness Partners .inc
Ensure Strict Compliance
Compliance

Basic Philosophy

The Nichirei Group, in accordance with the Group’s Management Principles an...

Ensure Strict Compliance
Compliance

Management System

Strengthening and Ensuring Compliance Awareness The internal regulations...

Ensure Strict Compliance
Compliance

Educating Employees about the Code of Conduct to Ensure Compliance

The Nichirei Group seeks to endure and develop as a company that enjoys the...

Ensure Strict Compliance
Compliance

Bribery and Corruption

During FY2019, no employees were penalized for bribery or other acts of cor...